Re: General Data Protection Regulation – Legal Requirement

The new General Data Protection Regulation (GDPR) came into effect 25th May 2018.

As a result, we are required to advise you of what data we hold for you and how we will use it.

Any information that we hold and store in relation to you is only used in connection with the contract between you and Chiltern View Farm Shop as a supplier/service provider.

Information we may hold about you or your business

  • Customer name (whether an individual or company)
  • Correspondence address (including delivery locations)
  • Business contacts (Sales/Accounts/Management)
  • Various telephone numbers and email addresses supplied by you
  • VAT number where applicable.

All information gathered and stored is for sales, delivery, accounting and billing purposes only. We will not share or sell on your information to any third parties and will only contact you in relation to the work we carry out for you or the contract between us. We do not send mailshots to customers, only updates on new equipment and price changes. The data we hold for you is used only to facilitate trading with you or your business and for general correspondence with you or your staff.

Information about you that we hold is retained as an electronic record within password protected encrypted software which is only accessed by members of staff and our chartered accountants in connection with our business activities. All hard copy records are stored in a secure location within our premises and destroyed after seven years.

If we do not hear from you to the contrary, we will assume that you give consent for us to continue holding the data about you that we already have on file.

Should you require any further information please do not hesitate to contact us.

Kind Regards

Susanne Bone